Admission and enrolment procedures for exchange students


Principles

The status of exchange students strictly applies to persons studying at UCL in the framework of bilateral agreements and admitted upon the basis of an ECTS Learning agreement.

The registration of exchange students is free, covers one academic year, and is not renewable.    

At the end of the period of study at UCL, no official diploma or certificate whatsoever will be delivered to them, but an ECTS Transcript of records will be issued for the exclusive purpose of transfer to the home university of credits obtained at UCL.

Procedures

1. Admission

Admission of exchange students is organised through the Faculty or the Department. Having been informed of the nomination of the student by the partner institution, the Faculty sends to the student the information related to the accommodation, and all the documents required for his admission and enrolment file:

  • the admission and enrolment form
  • the document « regulations-private life » to be signed
  • the access card request

The student sends back to the Faculty, at the latest on May 31st (1st semester) or November 30th (2nd semester):

  • the admission and registration form filled in and signed
  • the transcripts from previous academic years
  • the learning agreement
  • the copy of the ID card or passport
  • the document « regulations-private life » signed
  • the access card request with his name and a passport-size colour photo with a white background (pasted on it). This document has to be sent in a paper size by postmail.

(If applicable) The student books a UCL accommodation through the process set up by the accommodation office (service logement - LOGE).
The faculty coordinator forwards the file to the Office of the Registrar (Service des inscriptions).

2. Enrolment

Students nationals from the UE, Iceland, Liechtenstein, Monaco, Norway, Switzerland and assimilated (students who do not need a visa) :
As soon as his file has been processed by the Office of the Registrar, the student receives an e-mail on his own personal address, which indicates the process to be followed to activate his global account and have then access to his virtual desk and other features offered to registered students.

Students nationals outside the UE (except for Iceland, Liechtenstein, Monaco, Norway, Switzerland) and non assimilated (students who do need a visa) :
As soon as his file has been processed by the Office of the Registrar, the student receives the letter ‘autorisation d’inscription’ which will allow him to obtain his visa.
Upon arrival at UCL, the student goes to the Office of the Registrar with his visa to finalize his registration. He receives then an e-mail on his own personal address, which indicates the process to be followed to activate his global account and have then access to his virtual desk and other features offered to registered students.

For all exchange students :
At the start of the semester, access and student cards are given to the students by the host faculties, in exchange for the presentation of their European Health Insurance Card or their health insurance certificate.

| 29/07/2016 |