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Exchange student
Reservation Procedure
Exchange students who want to reserve UCL student accommodation must meet certain admission criteria. Your host faculty can tell you if you are eligible for student housing. If you have not yet contacted your faculty, please do so first. You will find the e-mail address of your contact person in the table below:
Louvain-la-Neuve Campus (all faculties, except for the Faculty of Medicine)
There are three ways for exchange students to find accommodation in Louvain-la-Neuve. Reservation
If you are eligible for student accommodation managed by UCL, please fill out the request form for the reservation of a student room destined to exchange students that you have received from your faculty.
Note: If there should be no more University accommodation available at the time of your request, you will be put on a waiting list that is maintained until 31 July (first semester) or 14 January (second semester). If student housing is available at the time of your request, your accommodation request will be considered as a provisional reservation. This reservation will become final once the Student Office has registered your enrolment. You will then receive a confirmation of your reservation by post or by e-mail. Lease and rent The lease for an entire academic year is concluded from 15 September to 14 July (10 months). A lease for the first semester covers the period from 15 September to 31 January and a lease for the second semester goes from 1 February to 14 July. The rent (all extra costs, ‘charges’ included, except for electricity) ranges from € 219,- to € 281,- per month. In addition you will have to pay a € 130 warranty when you sign your lease. Types of accommodation
1.1 Reserving a room in a "kot à projet" Some of these kots à projet have reserved one of their rooms especially for an exchange student. Living in a kot à projet is a wonderful way to work on interesting projects, develop transferrable skills, get to know the Belgians and Belgian culture from the inside and improve your French. The number of rooms available in kots à projets is limited. International students who would like to be part of a kot à projet should contact the UCL Accommodation Office. The University actively supports the kots-à-projets through an attractive rent for the participants and by funding some of their activities.
1.2. Reserving a room in a shared flat Practically speaking: your arrival If UCL accommodation has been reserved for you and you have received a confirmation, you must plan your arrival in Louvain-la-Neuve from Monday to Friday between 10:00 and 14:00. This way you will have the time to visit your room, sign the lease and pick up your keys. 2. Private Landlords Quite a few private owners let rooms, studios and apartments in Louvain-la-Neuve and the neighbouring towns. A list of accommodation proposed by private landlords is available as of 29 April 2009 on the web site of the Accommodation Office. If you wish to rent accommodation this way, you will have to contact the owner by phone or e-mail and come to an agreement with them directly. 3. Estate Agents Please consult the list of estate agents. Brussels Campus (Faculty of Medicine) If you will be studying on the Brussels Campus, please send your name, address and the begin and end date of your stay to your Erasmus delegate at the Faculty of Medicine before:
The Erasmus delegate will then make the reservation for you with the UCL Accommodation Office on the Brussels Campus. For more information about accommodation on the Brussels Campus:
Accommodation Office UCL-Brussels
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2/06/2009
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