Admission and registration of exchange students is organized through the Faculty. The Faculty of sciences will only accept students from Universities with a pre-established exchange agreement. For the current exchange agreements of the Faculty of sciences with other Universities organized by subject of studies(biology, chemistry, geography, mathematics, physics and statistics) you can follow this link.
Once we have been informed of your selection in your home institution, the administrative coordinator, Mrs. Ana Fernández Gacio, will send you by email the registration form ("Bulletin d'inscription").
This form, duly completed and signed, must be sent back by regular mail to her together with the following required documents:
1. A photocopy of a valid passport or identity card (non-citizens of the European Union should be in possession of a visa);
2. Exchange student certificate issued by your university of origin;
3. Two colour photos.
4. ECTS learning Agreement (proposed program of courses to attend at the UCL) signed by your academic coordinator.
This document will normally be made available by the academic coordinator at your home institution, who should show his/her agreement by signing this document. The academic coordinator of the Faculty of sciences will check the availability of courses during the scheduled study period and send the document back, duly signed. In case you haven't received a learning agreement from your home institution, you can download this document here .
5. Transcript of records of all your previous university years.
6. Completed test of self-evaluation of French* and English knowledge.
The postal adress these documents must be sent:
Coordinatrice des échanges internationaux d'étudiants
Faculté des Sciences
Université catholique de Louvain
Place des Sciences, 2
The deadlines for receiving the registration form are May 31st for the first semester or a full academic year and November 30th for the second semester.
The faculty coordinator will forward the registration form to the UCL enrolment office who will send you an acceptance document, "Autorisation d'inscription", to be used for possible visa application procedures.
*The language of instruction at Université catholique de Louvain is mainly French. However even in a situation where all the chosen courses are taught in French, a non-French speaking student may be able to take advantage of certain possibilities such as having course materials in English or being able to take an examination in a language other than French.