Different steps of the PhD in Health Sciences
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| Steps | Actions and web links | |
|---|---|---|
| When admission is granted | ||
| 1 | Identification of a promoter and of a thesis subject | Consultation of the website of the different research institutes, meeting with researchers |
| 2 | Application to doctoral school | The PhD-candidate (and his promoter) complete a request for admission in OSIS |
| 3 | Examination of the application by the CDD | The request is reviewed by the doctoral school. This decision is validated by the CDD who grants a provisional or definitive admission. |
| 4 | Outcome of the application | The administrative coordinator implements the CDD's decision in the OSIS platform. If admission is granted, the file will be transferred to the enrollment office |
| 5 | Examination of the application by SIC | Review carried out by the enrollment office. If necessary, missing documents must be uploaded by the doctoral candidate to the platform. |
| 6 | Outcome of the application and registration at UCLouvain | The enrollment office authorizes the PhD- candidate to register as soon as their application is complete. This decision is implemented in OSIS. To be officially enrolled the PhD- candidate has to pay the (full) tuition fees (if applicable). PLEASE NOTE: At the start of each academic year, re-enrollment (with payment of the registration fee, if applicable) is required. |
| 7 | Meetings with the Steering Committee | The PhD student and his·er Steering Committee (CA) interact at least once a year. |
| 8 | Mid-term evaluation (confirmation test) | Within a maximum period of 24 months after the (definitive) admission to the PhD programme, the student must organize a mid-term evaluation. The purpose of this evaluation is to determine whether the research work has progressed sufficiently to consider completing a PhD within a reasonable timeframe. The CA allows (or not) the student to continue his·er research work; a maximum period of 12 months ca nbe set for the student to retake the mid-term evaluation. |
| 9 | Writing authorization and composition of the jury | In a final meeting between the PhD student and his·er CA, permission to write a draft manuscript of the thesis is given. The composition of the jury is proposed. |
| 10 | Validation of the jury by the Rector | The PhD administrative coordinator informs the PhD student and the promoter about the validation (or not) of the jury by the Rector. |
| 11 | Private defence | The PhD student sends his·er manuscript to the jury members one month before the date of the private defence. The candidate defends his·er thesis orally. The jury allows (or not) the publication of the thesis; corrections are generally suggested. |
| 12 | Public defence | The jury approves the final version of the thesis. The candidate presents his·er thesis in public. This last step is taken at least one month after the private defence. |
| 13 | Diploma | The diploma is signed by the Rector and provided to the candidate a the latest 3 months after the public defence. |