CDD - Forms, practical information, and regulatory framework

Admission (or pre-admission) applications must be submitted via the new platform OSIS-Doctorat.

An ‘urgent’ request for a late application must be justified. It will not be accepted if the situation is the candidate's responsibility.

Other documents (changes to the committee, research project, jury proposal, etc.) shall be submitted to the CDD via the administrative manager. They shall be complete and accompanied by all the required annexes:

• Either in electronic format, by email sent to Mme Martine JANSSENS
  All documents may be sent in scanned format once the file is complete, and only under this condition.
  To facilitate file management, please ensure that you send only one email including all attachments;
• Either in paper format, by submitting them :
  • At the Faculty Reception during opening hours: in an envelope, with your name and marked ‘For the attention of the CDD’;
  • In the faculty reception letterbox: in an envelope, with your name and marked ‘For the attention of the CDD’;
  • In the administrative secretary's office C016: faculty secretariat corridor.

Except for the application for admission to doctoral studies, all other forms must be completed, signed by the relevant persons and submitted to the CDD with all the required attachments.

Applications must be complete. Incomplete applications will be postponed until the next meeting. ‘Urgent’ applications that do not follow the standard procedure and do not provide valid reasons or justification will be postponed until the next meeting.

• Definitive admission request - Template for doctoral training proposal - PDF / Word
• The doctoral charter - To be signed by the PhD student and the supervisor - PDF 
• Annual meeting - Part A > To be completed by the PhD student only - PDF / Word
• Annual meeting - Part B > To be completed and signed by the supervisor and the Supervisory panel - PDF / Word
• Mid-term evaluation - Part A > To be completed by the PhD student only - PDF / Word
• Mid-term evaluation - Part B > To be completed and signed by the supervisor and the Supervisory panel - PDF / Word
• Doctoral training programme - Comptabilisation des crédits
• Doctoral training programme - ECTS validation request - PDF / Word
• Modification of the supervisory panel and/or research project - PDF / Word
• Temporary suspension or stopping of the PhD - To be completed by the PhD student - PDF / Word
• Temporary suspension or stopping of the PhD - To be completed by the supervisor - PDF / Word 
• Proposal for jury composition - PDF / Word 
• Authorization for electronic dissemination of a doctoral thesis - PDF / Word
• Cotutelle - Demande d'ouverture d'une convention de cotutelle

The doctoral programme in Psychological sciences is regulated by two texts :

1. The UCLouvain doctoral regulations
   A unique set of regulations, common to all doctoral committees at UCLouvain
    
2. Special provisions applicable to the field of Psychological sciences.
   Specific to each Doctoral Committe within UCLouvain. 

These texts constitute the reference texts governing doctoral programmes.
In the event of a conflict, they are the only ones that are authoritative.

You are encouraged to read these texts carefully in order to familiarise yourself with them.
Other information and procedures are useful supplements but do not replace or modify the regulatory texts.