| TYPE OF REQUEST/APPEAL | FILE CONTENT AT MOMENT OF SENDING OR HAND DELIVERY, apart from other documents you wish to add. Attention: certain requests must be sent by registered post, see time frame and deadline tab |
Enrolment |
| Enrolment refused because student does not qualify for funding | - letter of motivation;
- Enrolment Office refusal letter;
- detailed marks for preceding three academic years;
- documents not submitted to faculty and justification.
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| Enrolment refused because studies do not incorporate funding | - letter of motivation;
- Enrolment Office refusal letter;
- detailed marks for preceding three academic years;
- documents not submitted to faculty and justification.
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| Enrolment refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula | - letter of motivation;
- Enrolment Office refusal letter;
- documents that would not have been considered by Enrolment Office in a timely manner.
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| Enrolment refused because of expulsion for gross misconduct | - letter of motivation;
- Enrolment Office refusal letter;
- items explaining situation and informing request.
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| Enrolment refused because of expulsion for enrolment or evaluation fraud – only in the event of a procedural defect | - letter of motivation;
- Enrolment Office refusal letter;
- item of disputed procedure;
- items informing request.
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| Appeal against enrolment fee discount refusal - only in the event of a procedural defect | - letter of motivation;
- Enrolment Office refusal letter;
- object of dispute;
- supporting documents.
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| Request to be exempt from specific enrolment fees applicable to students from countries outside the European Union | - a letter of motivation describing exceptional and unforeseeable circumstances justifying the request;
- a copy of the enrolment certificate for the academic year (temporary or definitive) or the SIC confirmation email;
- detailed marks for preceding three academic years;
- documents proving the unpredictability of the specific situation ;
- an explanation about the means of financing the studies.
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| Late enrolment request | - substantiated request;
- copies of items submitted to Enrolment Office or faculty to consider request;
- host faculty agreement;
- items to consider and supporting documents.
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Faculty/Jury decisions |
| Appeal against refusal to allow change on first-year bachelor's programme during academic year (before 15 February) | - letter of motivation;
- Enrolment Office refusal letter;
- contested items;
- new items;
- detailed marks for january session or preceding sessions.
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| Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September) | - letter of motivation;
- faculty refusal letter;
- items to consider and supporting documents.
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| Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions | - letter of motivation;
- jury chair’s decision;
- contested items and supporting documents.
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| Appeal against refusing exam enrolment (articles 72, 73 and 74 of the Academic Regulations and Procedures) | - letter of motivation;
- chair’s letter confirming jury’s decision;
- items not considered by the jury and supporting documents.
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Note on Inclusive Higher Education |
| Appeal against refusal to be granted the PEPS status, to implement reasonable accommodations, to modify the support plan, or to terminate the support plan. | - letter of motivation;
- refusal letter;
- items to consider and supporting documents.
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