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Time frame and deadline

uclouvain |

Complete files must be delivered in person or sent to the vice-rector for student affairs by the deadline established by the Academic Regulations and Procedures below. The date of in-person deliveries will be recorded.

Please be advised :

In the case of a paper file drop-off, the date of receipt is taken into account.
In the case of a registered letter, the postmark serves as proof.

_{TYPE OF REQUEST/APPEAL}	_{SUBMISSION TIME FRAME/DEADLINE}	_NOTE
Enrolment
_Enrolment_{refused because student does not qualify for funding}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_Enrolment_{closes 30/09. After that, a specific late}_enrolment_{request procedure must be followed at the Faculty.} _{=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.} _{=> The French Community of Belgium Government Delegate can review student}_fundability_{, delaying the vice-rector for student affairs’s response date.}
_Enrolment_{refused because chosen}_programme_{of study does not give rise to funding}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_Enrolment_{closes 30/09. After that, a specific late}_enrolment_{request procedure must be followed at the}_Faculté_. _{=> See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}
_Enrolment_{refused on grounds of ‘Residents’ Decree limiting number of students in certain curricula}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}
_Enrolment_{refused because of expulsion for gross misconduct}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{See Articles 5, 21 to 23 of the Academic Regulations and Procedures.}
_Enrolment_{refused because of expulsion for}_enrolment_{or evaluation fraud}_{– only in the event of a procedural defect}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{See Articles 5, 22 to 24 of the Academic Regulations and Procedures.}
_{Appeal against}_enrolment_{fee discount refusal}_–_{only in the event of a procedural defect}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_See_{https://www.uclouvain.be/en/enrolment/apply-for-financial-aid}
_{Request to be exempt from specific}_enrolment_{fees applicable to students from countries outside the European Union}	_{Before 30 September}	_{The Commission for Exemption from Increased Tuition Fees will examine individual cases of non-eligible international students -those not funded by the French Community - who, during their studies (i.e., after receiving a certificate of enrolment), face an unforeseeable crisis situation not covered by the standard exemption criteria (for example: the sudden cessation of payments by the organization funding the scholarship).}
_Late_enrolment_request	_{Between November 1st and February 15th}	_{See Article 10 al. 2 of the Academic Regulations and Procedures.}
Faculty/Jury decisions
_{Appeal against faculty refusal to allow change in first-year bachelor’s}_programme_{during academic year (before 15 February)}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{See Articles 5, 12/1 and 23 of the Academic Regulations and Procedures.}
_{Appeal against faculty refusal to grant a lighter annual course load (deadline 30 September)}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_Enrolment_{closes 30/09. After that, a specific late}_enrolment_{request procedure must be followed at the Faculty.} _{=> See Articles 5 and 45 of the Academic Regulations and Procedures (}_enrolment_{change must be made by 31 October).}
_{Appeal against the jury chair’s decision on the student’s appeal claiming irregularities in jury decisions}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date and no later than 4:00 pm)}	_{Articles 5 and 158 of the Academic Regulations and Procedures.}
_{Appeal against refusing exam}_enrolment	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{Articles 5 and 74 of the Academic Regulations and Procedures.} _{As a reminder, no appeal in case of non-compliance with the examination registration procedure defined by the Faculty in accordance with Article 75 of the aforementioned Regulation.}
Note on Inclusive Higher Education
_{Appeal against refusal to be granted the PEPS status, to implement reasonable accommodations, to modify the support plan, or to terminate the support plan.}	_{Within 5 days of refusal decision notification (mind registered letter/in-person delivery return receipt date)}	_{Articles 5, 54, 55, 55/1 and 55/2 of the Academic Regulations and Procedures.}