Extension of residence permit

• The standard form known as “Annex 1” must be completed with the “2025-2026 definitive academic registration” option ticked for UCLouvain.

To receive your “Annex 1”, you must be re-registered at UCLouvain. If you sit an exam in August/September, you can re-register after the results.

If the renewal application is submitted within the deadline, but not all the documents are enclosed, the student will be informed and has 15 days from the date indicated in the letter from the local administration to submit the missing documents. On the other hand, if the missing documents are not submitted within the deadline, the local authority may declare the application inadmissible

If the local administration forwards your application for renewal to the Immigration Office, it must reach a decision within 90 days of the date of the acknowledgement of receipt sent to the applicant who has submitted a complete file.

If the Immigration Office is unable to reach a decision before the expiry of the A card, the local authorities will issue the student with an attestation temporarily covering his or her stay in Belgium. This attestation is valid for 45 days and can be extended twice for the same period.

Transcripts of exams taken in 2024-2025 (except for doctoral students).

Standard form (known as “Annex 2”) - Attestation of study progress at the end of the 2024-2025 academic year, stating the credits obtained.

Proof of adequate means of subsistance can be provided by producing one or more of the documents on this page: here

Proof that you have health insurance covering all risks in Belgium. The certificate of affiliation must state your first name, last name and the period of cover.

A valid passport.