Special applications

Continuing education studies are for individuals who already hold a higher education degree. They are designed to update knowledge and enrich prior higher education. Enrolment for these courses is managed by the Institut universitaire de formation continue (University Institute for Continuing Education) rather than by the Enrolment Office.

UCLouvain is involved in the Higher Education in Emergencies movement, which promotes access to higher education for refugees. Further information can be found on this page.

Anyone wishing to take stand-alone course units at UCLouvain as a student-at-large student may request authorisation from the faculty in question.

Once authorisation has been obtained, you must complete the special application form and send both the authorisation and the registration form to the Enrolment Office.

Details:

•      - You may take one or more stand-alone course units for a maximum of 20 credits.
•      - If you do not have the nationality of a European Union country and you do not have Belgian student status, you cannot take stand-alone course units.

Stand-alone course unit tuition fee:

•      - 1 to 10 credits: €139.20
•      - > 10 credits: €13.92/credit

Language class tuition:

•      - €90.00/class

In the event of cumulative enrolment in stand-alone course unit(s) and language classes for a number greater than 10 credits, language class tuition will apply.

The board considers applications from those who are unable to enrol on a regular basis at a university and would like to undertake basic bachelor’s or master’s coursework at a university in the Wallonia-Brussels Federation (such as UCLouvain!).

Every June and September, UCLouvain offers one-month sessions of bachelor’s and master’s level coursework. For application and more detailed information, please complete this form, then contact the UCLouvain Enrolment Office on the relevant campus. The board is conducted in French only.
 

Required documents:

• proof that it is impossible for you to enrol on a regular basis at a university;
• proof of your activities over the past five years;
• certified copy of your certificate/attestation of eligibility for university education, in accordance with anticipated admission requirements;
• certified copy of any post-secondary education diploma(s);
• copy of both sides of your identity card;
• residence certificate.

Application periods:

• January to March 2024 for the June 2024 study session;
• May to June for the September 2024 study session;
• only for students who did not pass the June 2024 study session: from 1 to 31 July 2024 for the September 2024 study session.

Tuition fee:

• €384 for the 2023-24 academic year.

Are you a member of staff and would like to host an intern? The procedure varies depending on the type of internship.

Unpaid internship

- No registration with UCLouvain is required.

- Your intern is insured by the educational institution in which they are enrolled

- If necessary, an access request can be submitted via the Service Desk portal.

Paid internship

- You will need to submit your request to the ARH. More information.

IFAPME internship

- You will need to submit your request via the HR portal.

As a doctor, you have the opportunity to apply for the competitive entrance exam for medical specialities at UCLouvain.

Follow this procedure:

•      - contact the Faculty of Medicine (Armand Latevi Lawson) to learn how to obtain registration authorisation;
•      - submit your application to the Enrolment Office using this form (only available in French).

General procedure

Are you a professor looking to host a PhD student from another university who wishes to conduct research at UCLouvain? Please follow the procedure outlined on the HR portal.

Special case: Non-EU PhD student and Stay longer than 3 months

If the PhD student is a non-European Union national and wishes to carry out a research stay longer than 3 months, in addition to the steps to be taken with the HR, an additional registration process with the Registration Office will be required.

Registration file composition:

-Special registration form

- Identity document

- Signed visiting doctoral student form

- Signed research certificate agreement

This registration request must be submitted by email to the Registration Office of your campus.

As a doctor, you have the opportunity to take classes as part of the Certificate of Qualification in the Use of X-rays in Medical Diagnosis. 

The following profiles are concerned:

•      - general practitioners;
•      - medical specialists (urologists, cardiologists, pneumologists, gastroenterologists, rheumatologists, anaesthesiologists, orthopaedists and cardiovascular surgeons, neurologists and neurosurgeons);
•      - medical specialist candidates (same as above).

You must submit your application to the Enrolment Office using this form (only available in French).

To register for your phd, please go to the following page.

You can register for your phd at any time during the academic year.